Managing business expenses can often feel like a juggling act, especially when it comes to tracking fuel costs. Fun? Definitely not.
Fuel cards offer a straightforward solution by consolidating fuel purchases into one easy-to-manage account. This means no more chasing up receipts or sifting through countless transactions on credit card statements.
With a fuel card, every purchase is tracked and recorded in real time, giving you a clear overview of your fuel expenses. This makes it easier to identify any unusual spending patterns or potential misuse. Plus, having all your fuel expenses in one place simplifies the process of managing budgets and forecasting future costs.
Budgetly takes this a step further by offering detailed reports and analytics, helping you gain deeper insights into your fuel expenditure. With Budgetly, you can set spending limits, receive alerts for suspicious activity in a matter of clicks. This level of control ensures you're always in the driver's seat when it comes to managing your fuel costs.
Improving employee productivity
Time is money, and no business can afford to waste either. Traditional methods of reimbursing employees for fuel expenses can be time-consuming and cumbersome. Employees have to keep track of receipts, submit expense reports, and then wait for reimbursement – a process that can take days or even weeks.
Fuel cards simplify this process by allowing employees to pay for fuel directly, eliminating the need for out-of-pocket expenses and lengthy reimbursement procedures. This not only saves time but also reduces the administrative burden on your finance team.
With Budgetly, employees can easily access their instant virtual corporate debit cards via a mobile app, making it quick and convenient to pay for fuel on the go. The app also allows them to check their balance, and view transaction history – all of which contribute to a more efficient and productive workforce.
Simplifying expense tracking
Keeping track of fuel usage and costs can be a headache, especially for businesses with large fleets. Fuel cards make it easy to monitor fuel consumption by providing detailed transaction data, including the date, time, location, and amount of fuel purchased.
Budgetly offers advanced data tracking features, allowing you to generate customised reports and gain actionable insights. Whether you need to track fuel usage by vehicle, driver, or department, Budgetly has you covered. This level of visibility helps you stay on top of your fuel expenses and make data-driven decisions to improve efficiency.
Reducing admin burdens
Managing fuel expenses manually can be a time-consuming and error-prone process. From collecting receipts to reconciling statements, the administrative tasks associated with fuel management can quickly add up, taking valuable time away from more important business activities.
Fuel cards simplify this process by automating many of the administrative tasks involved. Transactions are recorded electronically, receipts are stored digitally, and reports can be generated with just a few clicks. This not only saves time but also reduces the risk of errors and discrepancies.
Budgetly goes above and beyond by offering a user-friendly platform that integrates seamlessly with your existing accounting software, such as Xero. This means you can easily sync all transactions with Xero, automate reconciliation process and ensuring accurate record-keeping. With Budgetly, you can say goodbye to the hassle of manual data entry and focus on growing your business.
Boosting financial control
Maintaining control over business expenses is crucial for any organisation. Fuel cards provide an added layer of financial control by allowing you to set spending limits, restrict purchases where needed, and monitor transactions in real time.
This level of control helps prevent overspending and ensures that fuel expenses stay within budget. It also makes it easier to enforce company policies and prevent misuse of company funds.
Budgetly offers a range of features designed to give you complete control over your fuel expenses. From customisable spending limits to real-time transaction alerts, Budgetly provides the tools you need to manage your fuel budget effectively such as cancelling or freezing cards with a click of a button, setting budgets to reset or rollover every fortnight to flagging any unnecessary transactions with Budgetly’s real-time view and more!
Why choose Budgetly for your fuel card needs?
When it comes to fuel cards, Budgetly stands out from the competition with its comprehensive features and user-friendly platform. Designed with businesses in mind, Budgetly offers a range of tools to help you manage fuel expenses, improve efficiency, and gain valuable insights.
One of the key benefits of Budgetly is its real-time reporting and analytics. With access to detailed transaction data and customised reports, you can easily track fuel usage, identify trends, and make informed decisions to optimise your overall business budget.
Budgetly also prioritises security and control, offering features such as spending limits, transaction alerts, and purchase restrictions. This ensures that your fuel expenses are always under control and in line with your company policies.
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💬 A HAPPY BUDGETLY CUSTOMER "Setting up the cards and accounts with the bank was a pain. I’d have to go in with each driver to set them up with a card which took a lot of time, and it was frustrating if they then left a month later. Budgetly has saved me at least a couple of days each month doing this.” Duncan Lander, Director, Blacksheep Trading • Read the Case Study >
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Budgetly offers exceptional customer support! Whether you need help setting up your account, troubleshooting an issue, or understanding your reports, the Budgetly team is always on hand to assist.
Why not schedule a demo with us today, or watch a 10-minute recorded demo!
