“Without Budgetly, time and money would have continued to leak. We previously had very little control over what staff purchased and how much they had spent.”
David Killpack, Owner
Overview
Project E2 provides bespoke sailing experiences with Sunshine Sailing Australia and Learn to Sail. Nestled on the stunning Sunshine Coast, a jewel within the greater Brisbane area, they specialise in providing top-tier RYA (Royal Yachting Association) training on both catamarans and monohulls, tailored for sea adventurers of all skill levels.
Staff at Project E2 previously had a manual process of reimbursements including handing in receipts and using their own cash before Budgetly, which came with several challenges:
Challenges
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Manual reimbursement process: Collecting receipts for staff expenses were completely manual and time-consuming, deeming to be highly inefficient and costly to the team.
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Lack of visibility on budgets and transactions: The manual process of receipt collection in turn meant a lack of full transparency on what was spent in real-time, and very little control over what was purchased and the amount that was spent.
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Little to zero assistance from the bank: When looking for a reliable expense management solution, staff at Project E2 approached the banks however, they received minimal support and found the options provided to be inadequate for their needs.
Results
1. Goodbye to chasing receipts!
The Budgetly app makes it so easy for Project E2 staff to upload receipts, and even sends them a notification. The receipt and transaction information is instantly available for the finance team to review, which makes an audit so much easier!
“Budgetly has now meant that we are saving so much time. They’ve fixed our issue of the post-purchase approval.”
— David Killpack, Owner
2. Real-time funds and budget control
With Budgetly, Project E2 can instantly allocate funds to an employee’s card OR reduce funds by clicking one button. Having all the card controls in one portal makes it easy to manage, including issuing cards instantly.
“With Budgetly, our expenses have literally cut in half by making our staff more accountable. The budgets have created limits and anything over that needs authorisation - which is great!”
— David Killpack, Owner
3. Robust expense management
Now, Project E2 can issue cards, set spending rules, instantly top up budgets, track transactions in real-time, and reconcile into their accounting software, hassle-free.
“Without Budgetly, we’d have very little control over our staff’s expenses.”
— David Killpack, Owner
4. Stellar support!
Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.
“Although rocky at the start - Budgetly’s customer service has been 100%.”
— David Killpack, Owner
How Project E2 eliminated bank visits by using Budgetly!
Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.
With Budgetly’s preloaded cards, Project E2 staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts.
Support staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on tours or expense categories.
Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight.
Example of Budgetly’s budgeting functionalities
Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets.
Example of Budgetly’s budgeting functionalities
Budgetly offers additional expense management functionalities: |
Issue unlimited Visa debit cards instantly
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Flag unnecessary transactions in real-time
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Eliminate lost receipts & receipt-chasing |
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Automatically reconcile transactions
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Sync all transactions with Xero |
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Fast transaction reports for audits |
Cancel or freeze cards in one-click |
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.
About Project E2
Project E2 provides bespoke sailing experiences with Sunshine Sailing Australia and Learn to Sail. Nestled on the stunning Sunshine Coast, a jewel within the greater Brisbane area, they specialise in providing top-tier RYA (Royal Yachting Association) training on both catamarans and monohulls, tailored for sea adventurers of all skill levels.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.