Stop losing money to uncontrolled tour and trip expenses
Travel and tourism operators waste hours chasing receipts from guides, managing petty cash across tours, and reconciling shared credit cards from multiple entities. Budgetly gives every staff member their own card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your tours off reimbursements in 14 days ➜
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Built for the way travel and tourism operators actually work
From tour guides on the road to seasonal staff across multiple locations, Budgetly handles the spending workflows your operations and finance team deal with every day.
A card for every guide and staff member
Issue physical or virtual cards to tour guides, venue staff, or seasonal workers. No more petty cash, shared credit cards, or reimbursements.
Receipts captured at point of purchase
Staff snap receipts on the mobile app the moment they spend, even on a boat or on tour. No more chasing paper receipts at month-end.
Real-time visibility across every location
See who spent what, where, and when across all your tours, venues, and branches. Spot overspending before it hits your margins.
Audit-ready reporting in one click
Generate transaction reports with matched receipts for audits instantly. No more manual spreadsheets or missing documentation.
Eliminate financial friction with smarter spend management
Travel and tourism businesses managing tours, seasonal staff, and multiple locations need real-time visibility, not month-end surprises. Budgetly replaces petty cash, shared credit cards, and manual reimbursements with controlled cards, instant receipt capture, and one-click reporting. Project E2 cut their expenses in half after switching to Budgetly.
Cut expenses in half with accountability
Project E2 cut their expenses in half by giving staff their own Budgetly cards with budget limits. Before Budgetly, they had very little control over what staff purchased or how much they spent. Now, anything over budget needs authorisation.
Watch the 10-minute demo ➜
Eliminate petty cash and the risk that comes with it
ClubMates Travel replaced their petty cash system with Budgetly cards, removing the OH&S risk of carrying cash on tours. Staff and passengers are safer, receipts are captured instantly, and audits are now clean and simple.
Watch the 10-minute demo ➜Save two full days a week on receipt chasing
Lady Pamela Yacht Charters saved two full days per week by replacing credit cards across multiple banks and entities with Budgetly. No more chasing receipts from staff on charter, and no more unauthorised transactions.
Watch the 10-minute demo ➜
Trusted by travel and tourism businesses across Australia
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Resources for Travel Tourism businesses
Case Studies
Project E2 'cuts their expenses in half' with Budgetly
Project E2 cut expenses in half by making staff more accountable with Budgetly. Budget controls and visibility stopped …
Killara Hospitality Services achieves remarkable 80% time reduction by switching to Budgetly
'Implementing Budgetly resolved 95% of our challenges! I highly recommend it to other businesses.' — Edmond Yuen, Owner/ …
ClubMates Travel use Budgetly to make audits super easy!
ClubMates Travel uses Budgetly to make audits easy. How group tour operators manage expenses with transparency and …
Most companies still manage spending the hard way.
Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.
Modern companies manage spending before it happens.
Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.
Frequently asked questions
What is expense management software for travel and tourism businesses?
Why should travel and tourism businesses use specialised expense management software instead of generic tools or spreadsheets?
Travel and tourism operations involve many moving parts: multiple tours, seasonal fluctuations, staff across locations, and expenses like bookings, accommodation, activities, and meals. Generic tools or spreadsheets struggle with scale, multi-location budgets, and mobile receipt capture on the go. With Budgetly you gain:
- Real-time expense tracking across tours, teams, and locations
- Budget allocation per trip, event, season, or cost centre
- Mobile receipt capture via the Expense Tracking App so staff upload receipts at the point of purchase
- Controlled Corporate Cards or Virtual Cards for each staff member
- Seamless sync with your ledgers via the Xero Integration
ClubMates Travel eliminated petty cash entirely and made audits clean and simple after switching to Budgetly.
What is the best expense management software for Australian travel and tourism businesses?
The best solution for Australian travel and tourism businesses should support AUD transactions and GST, handle seasonal and multi-location budgeting, enable mobile receipt capture for staff on the move, integrate with Xero, and provide full audit trails.
Budgetly meets these requirements with a unified platform built for Australia. Travel-specific features include per-tour budget controls, instant card issuing for seasonal staff, and real-time visibility across all locations. JOOB Travel Company replaced slow bank credit card processes with instant Budgetly cards for 45+ tour guides across Australia.
How does Budgetly help with audits and compliance for travel businesses?
Travel and tourism businesses need clean financial records for BAS lodgements and operational audits. Budgetly creates a complete digital audit trail for every transaction: the card used, the merchant, the amount, the matched receipt, and the tour or cost centre it was allocated to.
As Peter Negri from ClubMates Travel put it, “Budgetly is neat, clean and tidy. It’s really easy to manage for auditors.” One-click reporting means you can generate transaction reports with matched receipts instantly, rather than spending days compiling manual spreadsheets.
Can I set separate budgets for each tour, event, or location?
Yes. Budgetly lets you create individual budgets for each tour, event, venue, or seasonal team with automated resets on your preferred schedule (weekly, fortnightly, or monthly). You can also set spending rules per card, restricting categories and setting daily or transaction limits.
JOOB Travel Company assigns pre-allocated budgets to tour guides, who pay for expenses using their Budgetly card during tours. All they need to do is scan their receipts and enter a few details to reconcile.
How much does expense management software for travel and tourism businesses cost?
How to get started with Budgetly for your travel and tourism business?
Getting started is simple:
- Book a demo with the Budgetly team to see how the solution fits your travel and tourism workflows.
- During onboarding, set up cost centres for tours, events, and branches, issue physical or virtual cards for staff, enable mobile receipt capture via the Expense Tracking App, integrate your accounting system, and configure budgets by season or event.
- Once live, staff spend within assigned budgets, upload receipts in-app, and your finance team gains full real-time oversight of all tour and event spend.
Lady Pamela Yacht Charters went from credit cards across multiple banks to instant card issuing and real-time tracking, saving two full days per week.
See how travel and tourism operators eliminate uncontrolled trip expenses
10-minute recorded walkthrough. No commitment required.
Watch the 10-minute demo ➜