Stop losing money to uncontrolled tour and trip expenses
Travel and tourism operators waste hours chasing receipts from guides, managing petty cash across tours, and reconciling shared cards. Budgetly gives every staff member their own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your tours off petty cash in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace petty cash, shared credit cards, and tour-by-tour reconciliation.
Travel and tourism operators run on tight seasonal margins. Generic expense tools weren't built for tours, charters, or seasonal staff. Petty cash on tour, shared cards across entities, and reimbursements create the admin burden — and the OH&S risk — that's eating into your margins.
The old way
- Petty cash handed to tour guides with OH&S risk and no audit trail
- Shared credit cards across multiple entities — no attribution
- Guides paying for tour expenses out of pocket and waiting weeks
- Receipts lost between tours and head office
- Per-tour and per-charter spending invisible until month-end
- Compliance audits requiring manual receipt collection
With Budgetly
- Every guide, charter, and tour gets its own Visa debit card
- Cards issued in seconds for seasonal staff
- Receipts captured at the merchant, not chased at month-end
- Per-tour and per-charter budgets enforced in real time
- Live visibility across every tour, venue, and entity
- Audit-ready records for compliance reviews in one click
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way tour and tourism operators actually work
From tour guides on the road to seasonal staff across multiple venues, Budgetly handles the spending workflows your operations team and finance team deal with every day.
Replace petty cash with a controlled card per guide.
Issue physical or virtual Visa debit cards to every tour guide, charter captain, or seasonal staff member in seconds. No more petty cash on tour, shared credit cards, or weeks of bank paperwork. Each card has its own budget, its own rules, and its own audit trail.
- Per-tour, per-charter, or per-venue budgets
- Block ATM withdrawals, gambling, and out-of-policy merchants
- One-tap freeze when a tour ends or a contract finishes
- Issue cards to seasonal staff in 30 seconds
- Cards work anywhere Visa is accepted across Australia
Marcus Webb
Jasmine Lee
Tom HughesGuides capture receipts the moment they spend on tour. No chasing.
Tour guides snap a photo of the receipt at the supermarket or supplier on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right tour. Your finance team stops chasing paper receipts after every trip.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by tour, charter, or venue
- Real-time alerts when a receipt is missing on a transaction
Cairns QLD
Woolworths Cairns
$284.00
Set a budget per tour. The system enforces it.
Set per-tour, per-charter, or per-venue budgets. The card declines automatically when the budget is exhausted. Operations and finance see the live balance across every tour in one dashboard. No more waiting for the statement to know who overspent.
- Per-tour, per-charter, or per-venue budgets
- Automatic resets per tour or season
- Live balance visible to guides on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every tour and venue
Woolworths · Marcus Webb
$284.00Compliance audits stop being a fire drill.
Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, tour, and approver — and syncs to Xero with automatic account coding across multiple entities.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, tour, or charter
- Two-way Xero sync across multiple entities
- Tag transactions by tour, charter, or venue
Woolworths Cairns
$284.00
What travel and tourism operators gain when they switch to Budgetly
Real outcomes from Australian operators running tour and charter spend on Budgetly.
Control without slowing tours down
Finance sets the rules once. The system enforces them every time. Guides focus on the experience. Both are true at the same time.
- Card on day one, no petty cash on tour
- Snap a receipt at the supermarket or supplier and you're done
- Never out of pocket for tour expenses again
- Real-time tour budget visible on mobile
- More time on the experience, less time on admin
- Live visibility across every tour and entity, no surprises
- Audit-ready always, with full digital trail per transaction
- Compliance reports in one click for any tour or charter
- Two-way Xero sync across multiple entities
- Stop chasing guides for last week's tour receipts
- Own the budget for your tours without finance gatekeeping
- See spend across every tour in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly when a seasonal contract ends
- Tag transactions by tour or venue for accurate costing
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Project E2 'cuts their expenses in half' with Budgetly
Project E2 cut expenses in half by making staff more accountable with Budgetly. Budget controls and visibility stopped …
Killara Hospitality Services achieves remarkable 80% time reduction by switching to Budgetly
'Implementing Budgetly resolved 95% of our challenges! I highly recommend it to other businesses.', Edmond Yuen, Owner/ …
Lady Pamela (Yacht Charters) stop spending time chasing receipts by implementing Budgetly!
Lady Pamela Yacht Charters stopped chasing receipts with Budgetly. Automated expense capture saves hours of admin time …
ClubMates Travel use Budgetly to make audits super easy!
ClubMates Travel uses Budgetly to make audits easy. How group tour operators manage expenses with transparency and …
Frequently asked questions
What is expense management software for travel and tourism?
Does it eliminate petty cash on tour?
Can I issue cards to seasonal staff?
Can I manage spend across multiple entities?
How does Budgetly help with compliance audits?
How quickly can we get started?
How much does Budgetly cost for travel and tourism operators?
Built for the audit and compliance rules tour operators can't afford to fail
Compliance only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-tour policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, tour, and approver — timestamped and attributable. Export the full audit trail for any period, tour, or charter in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for guides, ops, and finance
Tour guides, operations managers, finance, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your tours off petty cash in 14 days
See how operators like Project E2 cut tour expenses in half and Lady Pamela Yacht Charters saved two days a week.