Stop chasing receipts across your clinics and care teams
Healthcare providers waste hours every week on petty cash, manual reconciliation, and lost receipts. Budgetly gives every clinic and department its own Visa debit card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your clinics off petty cash in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace petty cash, multi-bank cards, and reconciliation chaos across every clinic.
Healthcare providers manage spending across clinics, allied health, aged care, and community services. Generic expense tools weren't built for this. Petty cash, multiple bank credit cards, and manual reconciliation create the admin burden that's pulling care teams away from patients.
The old way
- Petty cash distributed to clinics with no spending audit trail
- 15 separate bank credit cards each requiring monthly reconciliation
- Care teams paying for clinic supplies out of pocket and waiting weeks
- Receipts lost between client visits and month-end
- Multi-level approval bottlenecks for new bank cards
- Missing receipts costing GST rebates and creating compliance risk
With Budgetly
- Every clinic, department, and care team gets its own Visa debit card
- Receipts captured at the pharmacy or supplier, not chased weeks later
- Real-time visibility across every clinic, department, and service line
- Automatic transaction coding with one-click Xero sync
- Audit-ready reporting for compliance reviews in one click
- Care teams focus on patients, not paperwork
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way healthcare teams actually work
From clinic supplies to mobile care visits, Budgetly handles the spending workflows your care teams and finance team deal with every day.
Replace 15 bank cards with controlled cards per clinic, in seconds.
Issue physical or virtual Visa debit cards to each clinic, department, mobile care team, or staff member instantly. No more petty cash, shared bank cards, or weeks of bank paperwork. Each card has its own budget, its own rules, and its own audit trail.
- Per-clinic, per-department, or per-care-team budgets
- Block ATM withdrawals, alcohol, and out-of-policy merchants
- One-tap freeze when a contract ends or a card is lost
- Issue cards to casual or contract staff in 30 seconds
- Cards work anywhere Visa is accepted across Australia
Sarah Patterson
Dr James Liu
Hannah BellCare teams capture receipts at the register. No chasing.
Care teams snap a photo of the receipt at the pharmacy or supplier on the Budgetly mobile app. The system matches it to the transaction, extracts GST, and tags the right clinic and service line. Your finance team stops chasing paper receipts at month-end.
- Receipts captured at the merchant on mobile, not weeks later
- Automatic matching to the right transaction
- GST extraction so no rebate is missed
- Tag transactions by clinic, department, or service line
- Real-time alerts when a receipt is missing on a transaction
Bondi NSW
Chemist Warehouse
$284.00
Set a budget per clinic. The system enforces it. You see it live.
Set per-clinic and per-department monthly budgets. The card declines automatically when the budget is exhausted. Finance sees the live balance across every clinic in one dashboard. No more waiting for the bank statement to know who overspent.
- Per-clinic, per-department, or per-service-line budgets
- Automatic monthly resets
- Live balance visible to care teams on mobile
- Hard stops when the budget runs out — no surprises
- Centralised dashboard across every clinic and care team
Chemist Warehouse · Sarah Patterson
$284.00Compliance audits stop being a fire drill.
Healthcare is heavily regulated. Missing receipts mean lost GST rebates and compliance risk. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, clinic, and approver — and syncs to Xero with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, clinic, or service line
- Two-way Xero sync with no double-entry
- Tag transactions by clinic, department, or service line
Chemist Warehouse
$284.00
What healthcare providers gain when they switch to Budgetly
Real outcomes from Australian healthcare providers running clinic spend on Budgetly.
Control without slowing care teams down
Finance sets the rules once. The system enforces them every time. Care teams focus on patients. Both are true at the same time.
- Card on day one, no bank paperwork or petty cash runs
- Snap a receipt at the pharmacy and you're done
- Never out of pocket for clinical supplies again
- Real-time clinic budget visible on mobile
- More time with patients, less time on admin
- Live visibility across every clinic, no month-end surprises
- Audit-ready always, with full digital trail per transaction
- One-click reports for compliance and accreditation reviews
- Two-way Xero sync, no manual reconciliation across 15 cards
- Stop chasing care teams for last month's receipts
- Own the budget for your clinic without finance gatekeeping
- See spend across your team in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly if something looks wrong
- Tag transactions by service line for clean reporting
Trusted by teams across Australia
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Customer stories
SOMAI Pharmaceuticals saved 8 hours in reconciling every month with Budgetly!
Somai Pharmaceuticals saves eight hours in reconciliation every month with Budgetly. Automated matching replaced manual …
Brown Nurses move to complete expense automation by using Budgetly
Brown Nurses move to complete expense automation by using Budgetly
Oonah Health and Community Services simplifies reconciliation and card management with Budgetly
Oonah Health and Community Services chose Budgetly because it offered an all-in-one solution that was simple to use and …
How Southern Star Healthcare improved accountability and saved hours of admin time with Budgetly
Discover how Southern Star Healthcare improved accountability and saved hours of admin time with Budgetly. Read more …
Frequently asked questions
What is expense management software for healthcare?
Can I issue cards to casual or contract care staff?
How does Budgetly help with healthcare compliance audits?
Can I set separate budgets for each clinic or service line?
Will it work with our existing Xero or accounting setup?
How quickly can we get started?
How much does Budgetly cost for healthcare providers?
Built for the audit and compliance rules healthcare providers can't afford to fail
Compliance only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-clinic policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, clinic, and approver — timestamped and attributable. Export the full audit trail for any period, clinic, or service line in one click.
Approval chains, not approval in name only
Multi-step approvals, escalation rules, and amount thresholds are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for clinical, finance, and admin staff
Care teams, finance, and admin staff see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your clinics off petty cash and 15 bank cards in 14 days
See how healthcare providers like SOMAI Pharmaceuticals save 8 hours a month and stay compliance-ready by default.