Stop chasing receipts across your clinics and care teams
Healthcare providers waste hours every week on petty cash, manual reconciliation, and lost receipts. Budgetly gives every department its own card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your clinics off petty cash in 14 days ➜
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Built for the way healthcare teams actually work
From clinic purchases to operational cost tracking, Budgetly handles the spending workflows your care teams and finance staff deal with every day.
A card for every department
Issue physical or virtual cards to each clinic, department, or care team. No more shared bank cards, petty cash, or reimbursements.
Receipts captured at point of purchase
Staff snap receipts on the mobile app the moment they spend. No more chasing paper receipts at month-end.
Real-time visibility across every facility
See who spent what, where, and when across all your departments and locations. Spot overspending before it becomes a problem.
Audit-ready reporting in one click
Generate transaction reports with matched receipts for compliance audits instantly. No more manual spreadsheets or missing documentation.
Reduce financial pressure with smarter spend management
Healthcare providers managing multiple departments, mobile staff, and operational budgets need real-time visibility, not month-end surprises. Budgetly replaces petty cash and manual processes with controlled cards, instant receipt capture, and one-click reporting. SOMAI Pharmaceuticals saved 8 hours a month on reconciliation alone after switching.
Save hours on admin every month
SOMAI Pharmaceuticals saved 8 hours a month by replacing bank cards with Budgetly. Reconciliation that used to take a full day now takes minutes, and the finance team has instant visibility across all staff spending, even with their head office overseas.
Watch the 10-minute demo ➜
Eliminate petty cash and manual processes
Brown Nurses replaced their petty cash system and manual spreadsheets with Budgetly cards. Staff now have ownership over their allocated budgets, top-ups happen with one click, and the office team closes the books faster.
Watch the 10-minute demo ➜Simplify reconciliation across every card
Oonah Health and Community Services went from reconciling 15 bank credit cards individually to managing everything in one place with Budgetly. No more waiting for monthly bank statements, no more multi-level approvals for new cards.
Watch the 10-minute demo ➜
Trusted by healthcare providers across Australia
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Resources for Healthcare businesses
Case Studies
How Align Work Health saved 5 hours a week and eliminated missing expenses with Budgetly
Discover how Align Work Health saved 5 hours a week and eliminated missing expenses with Budgetly and Xero sync. Read …
Oonah Health and Community Services simplifies reconciliation and card management with Budgetly
Oonah Health and Community Services chose Budgetly because it offered an all-in-one solution that was simple to use and …
SOMAI Pharmaceuticals saved 8 hours in reconciling every month with Budgetly!
Somai Pharmaceuticals saves eight hours in reconciliation every month with Budgetly. Automated matching replaced manual …
Most companies still manage spending the hard way.
Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.
Modern companies manage spending before it happens.
Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.
Frequently asked questions
What is expense management software for the healthcare sector?
Why should healthcare organisations use specialised expense management software instead of generic tools or spreadsheets?
Healthcare providers often manage multiple departments, mobile teams, high-volume transactions, and strict regulatory and audit requirements. Generic spreadsheets or basic tools lack features like mobile receipt capture, department-based budgets, spend controls, and full audit-trail capability.
With Budgetly you gain:
- Real-time expense tracking and visibility across departments
- Budget allocation by clinic, department, or service line
- Mobile receipt capture via the Expense Tracking App so staff upload receipts at the point of purchase
- Controlled Corporate Cards or Virtual Cards for each department or team
- Seamless sync with your ledgers via the Xero Integration
SOMAI Pharmaceuticals saved 8 hours a month on reconciliation alone after switching from bank cards to Budgetly.
What is the best expense management software for Australian healthcare businesses?
The best solution for Australian healthcare organisations should support AUD transactions and GST, handle department and facility-based budget allocation, enable mobile receipt capture across clinics and care sites, integrate with Xero, and provide full audit trails for compliance reviews.
Budgetly meets these requirements with a unified platform built for Australia. Healthcare-specific features include per-department budget controls with automated resets, real-time visibility across multiple locations, and audit-ready reporting. Oonah Health and Community Services simplified reconciliation across 15 cards and eliminated multi-level approval delays after switching to Budgetly.
How does Budgetly help with healthcare compliance and audits?
Healthcare providers face regular compliance reviews where missing receipts can mean lost GST rebates and audit failures. Budgetly creates a complete digital audit trail for every transaction: the card used, the merchant, the amount, the matched receipt, and the department it was allocated to.
As Kelvin Thiongo from Southern Star Healthcare put it, “We now have full control over our spending, and answering to the accountant is no longer a nightmare.” One-click reporting means you can generate transaction reports with matched receipts instantly, rather than spending days compiling manual spreadsheets.
Can I set separate budgets for each department or clinic?
Yes. Budgetly lets you create individual budgets for each department, clinic, or service line with automated resets on your preferred schedule (weekly, fortnightly, or monthly). Brown Nurses manages their care teams this way, with flexible budgets that give staff ownership over their allocated spending.
You can also set spending rules per card, restricting categories (for example, no cash withdrawals or ATM access) and setting daily or transaction limits. This gives finance teams control without slowing down care staff in the field.
How much does expense management software for healthcare cost?
How to get started with Budgetly for your healthcare organisation?
Getting started is simple:
- Book a demo with the Budgetly team to see how the solution fits your healthcare workflows.
- During onboarding, define your department and service line budgets, set spending rules per card, issue physical or virtual cards to staff and teams, enable mobile receipt capture, and connect your Xero account.
- Once live, staff transact and capture receipts on the spot. Your finance team gets real-time dashboards and spend control across the entire organisation.
Southern Star Healthcare went from manual fund transfers and spreadsheets to full real-time visibility and accountability across their 40-person team.
See how healthcare providers eliminate clinic petty cash
10-minute recorded walkthrough. No commitment required.
Watch the 10-minute demo ➜