Stop losing visibility over public funds until the monthly statement arrives
Government teams waste hours every week on petty cash, shared bank cards, and manual reconciliation across programs and cost centres. Budgetly gives every department its own controlled cards, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your department off shared cards in 14 days ➜
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Built for the way public sector teams actually work
From program-level budgets to field staff purchases, Budgetly handles the spending workflows your departments and finance team deal with every day.
A card for every department
Issue physical or virtual cards to each program, department, or team. No more shared bank cards, petty cash, or manual reimbursements.
Receipts captured at point of purchase
Staff snap receipts on the mobile app the moment they spend. No more chasing paper receipts across departments at month-end.
Real-time visibility across every program
See who spent what, where, and when across all your programs and cost centres. Spot overspending before it becomes an audit finding.
Audit-ready reporting in one click
Generate transaction reports with matched receipts for internal and external audits instantly. No more manual spreadsheets or missing documentation.
Bring transparency and control to every public dollar
Public sector organisations managing multiple programs, cost centres, and distributed teams need real-time visibility, not month-end surprises. Budgetly replaces petty cash and shared bank cards with controlled cards, instant receipt capture, and one-click reporting. Bawinanga Aboriginal Corporation saved 38 hours per week after switching from manual processes to Budgetly.
Save hours on admin every week
Bawinanga Aboriginal Corporation saved 38 hours per week by replacing store cards, Auspost cards, and petty cash with Budgetly. With over 200 employees, the finance team no longer waits until month-end for transaction information, and receipt chasing has been eliminated.
Watch the 10-minute demo ➜
Eliminate petty cash and reimbursements
Wathaurong Aboriginal Co-operative replaced their CBA debit cards and a previous expense management system with Budgetly. Staff now have physical cards that work reliably, receipts upload directly into the platform, and the finance team has full spend control.
Watch the 10-minute demo ➜Stay audit-ready without the admin
Public sector organisations face regular internal and external audits where missing receipts can mean compliance failures. Budgetly creates a complete digital audit trail for every transaction: the card used, the merchant, the amount, the matched receipt, and the program it was allocated to.
Watch the 10-minute demo ➜
Trusted by public sector organisations across Australia
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Most companies still manage spending the hard way.
Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.
Modern companies manage spending before it happens.
Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.
Frequently asked questions
What is expense management software for government and public sector organisations?
Why should public sector organisations use specialised expense management software instead of generic tools or spreadsheets?
Public sector organisations deal with multiple program budgets, distributed teams, strict procurement rules, and regular audit requirements. Generic spreadsheets or basic expense tools typically lack program-level budget allocation, mobile receipt capture, card controls aligned with procurement policies, real-time visibility of spend, and integration with accounting platforms like Xero.
With Budgetly you gain:
- Real-time expense tracking and visibility into where funds are being spent in each program or department
- Mobile receipt capture, so staff upload receipts at the point of purchase instead of chasing paper at month-end
- Controlled Corporate Cards or Virtual Cards for each department, team, or program
- Seamless sync with your ledgers via the Xero Integration, with automatic account code assignment
Bawinanga Aboriginal Corporation saved 38 hours per week on expense admin after switching from store cards and petty cash to Budgetly across their 200+ staff.
What is the best expense management software for Australian government organisations?
The best solution for public sector organisations should support AUD transactions and GST, handle program-level and department-specific budget allocation, enable mobile receipt capture across distributed teams, integrate with Xero, and provide full audit trails for compliance reviews.
Budgetly meets these requirements with a unified platform built for Australia. Public sector features include per-program budget controls with automated resets, real-time visibility across multiple departments, and audit-ready reporting.
How does Budgetly help with government audits and compliance?
Public sector organisations face regular internal and external audits, and missing receipts can mean compliance failures and lost GST rebates. Budgetly creates a complete digital audit trail for every transaction: the card used, the merchant, the amount, the matched receipt, and the program it was allocated to.
One-click reporting means you can generate transaction reports with matched receipts instantly, rather than spending days compiling manual spreadsheets. This supports compliance with procurement frameworks and financial accountability requirements.
Can I set separate budgets for each program or department?
Yes. Budgetly lets you create individual budgets for each program, department, or cost centre with automated resets on your preferred schedule (weekly, fortnightly, or monthly).
You can also set spending rules per card, restricting categories (for example, no cash withdrawals or ATM access) and setting daily or transaction limits. This gives finance teams control without slowing down staff in the field.
How much does expense management software for government organisations cost?
How to get started with Budgetly for your public sector organisation?
Getting started is simple:
- Book a demo with the Budgetly team to see how the solution fits your operational workflows.
- During onboarding, define your program and department budgets, set spending rules per card, issue physical or virtual cards to staff, enable mobile receipt capture, and connect your Xero account.
- Once live, staff transact and capture receipts on the spot. Your finance team gets real-time dashboards and spend control across the entire organisation.
Wathaurong Aboriginal Co-operative went from unreliable bank cards to a streamlined system where staff are happy to use and the finance team has full visibility.
See how government teams eliminate shared card blind spots
10-minute recorded walkthrough. No commitment required.
Watch the 10-minute demo ➜