Stop losing visibility over public funds until the monthly statement arrives
Government and public sector teams waste hours every week on petty cash, shared bank cards, and manual reconciliation across programs and cost centres. Budgetly gives every program its own controlled cards, captures receipts at the point of purchase, and stays audit-ready by default.
Get your department off shared cards in 14 days →
Australia's favourite.
99% of businesses stick with Budgetly.
Replace petty cash, shared bank cards, and audit-prep fire drills.
Public sector teams manage spending across multiple programs, cost centres, and distributed staff — under audit scrutiny that private businesses never face. Generic expense tools weren't built for this. Petty cash, shared cards, and missing receipts create audit risk you can't afford.
The old way
- Petty cash withdrawn for sites with no real spending audit trail
- Shared bank cards with no attribution — who spent what for which program?
- Staff paying for client supplies out of pocket and waiting for reimbursement
- Manual program-by-program reconciliation taking days each month
- ANAO and internal audit prep consuming weeks of finance time
- Procurement policy violations discovered at month-end, not before they happen
With Budgetly
- Every program, department, or cost centre gets its own Visa debit card
- Receipts captured at point of purchase, not chased at month-end
- Per-program budgets enforced in real time at the card network
- Multi-level approval workflows for above-threshold spend, built in
- Live visibility across every program and cost centre on one dashboard
- Audit-ready reporting in seconds, not weeks of manual prep
- APRA-regulated
- Data stays in Australia
- 2FA + SSL encryption
- AWS Sydney ISO 27001 infrastructure
- Live status
Built for the way public sector teams actually work
From program-level budgets to field staff purchases, Budgetly handles the spending workflows your departments and finance team deal with every day.
Replace petty cash and shared bank cards with controlled cards per program.
Issue physical or virtual Visa debit cards to each program, department, or cost centre. No more petty cash withdrawals, shared bank cards, or reimbursements for client purchases. Each card has its own budget, its own rules, and its own audit trail.
- Per-program, per-department, or per-cost-centre budgets with automatic resets
- Block ATM withdrawals, alcohol, gambling, and out-of-policy merchants
- One-tap freeze if something looks wrong
- Issue physical cards or virtual cards in seconds
- Cards work anywhere Visa is accepted across Australia
Sarah Patterson
David Liu
Hannah BellMulti-level approvals that match your procurement framework.
Set thresholds that route above-limit spend to the right approver before the card is approved. Multi-level chains for high-value purchases. Auto-approve routine spend under threshold. Procurement rules become rules in the system, not lines in a handbook nobody reads.
- Threshold-based routing (e.g. over $5,000 → manager, over $20,000 → director)
- Multi-level approval chains for high-value purchases
- Mobile push notifications for approvers
- Escalation if not actioned within time limit
- Full audit trail of every approval decision
See spend across every program in real time, not at month-end.
Stop waiting for the statement to know what each program spent. Budgetly gives finance and program managers a live dashboard of every card, every program, every cost centre. Spot trends, flag anomalies, and reallocate funding before the period closes.
- Live transaction feed across every program and cost centre
- Filter by program, department, cost centre, or staff member
- Anomaly alerts on velocity, new merchants, or unusual amounts
- Drill from program total to a single transaction in two clicks
- Mobile dashboard for program managers on the move
Officeworks
$184.50
Woolworths
$214.30
Telstra
$129.00ANAO and internal audit prep stops being a multi-week fire drill.
Public funds demand higher transparency than private spending. Budgetly creates a complete digital audit trail for every transaction — card, merchant, amount, matched receipt, program, and approver — and syncs to Xero or your accounting system with automatic account coding.
- Digital audit trail for every transaction, end to end
- Automatic GST extraction from every captured receipt
- One-click reports for any period, program, or cost centre
- Two-way Xero sync with no double-entry
- Tag transactions by program, project, or grant
Officeworks
$184.50
What public sector teams gain when they switch from shared cards to Budgetly
Real outcomes from community organisations, councils, and government-funded bodies running spend on Budgetly.
Control without playing the petty cash police
Finance sets the rules once. The system enforces them every time. Programs run without waiting on finance for every $50 purchase. Audit-readiness becomes the default, not the fire drill.
- Card on day one, no waiting for bank approvals or petty cash runs
- Snap a receipt at the register and you're done
- Never out of pocket for client or program expenses
- Real-time program budget visible on mobile
- More time on service delivery, less time on admin
- Live visibility across every program and cost centre
- Audit-ready always, with full digital trail per transaction
- ANAO and internal audit reports in one click
- Two-way Xero sync, no manual reconciliation
- Stop chasing 47 staff for last month's receipts
- Own the budget for your program without finance gatekeeping
- See spend across your team and cost centre in real time
- Approve out-of-policy purchases from your phone
- Freeze a card instantly if something looks wrong
- Tag transactions by program, project, or grant for clean reporting
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Customer stories
Bawinanga Aboriginal Corporation save 38 hours per week with Budgetly
'We ultimately decided on Budgetly because with Budgetly we can issue virtual and physical cards.'
Wathaurong Aboriginal Co-Operative solve their expense management headaches by implementing Budgetly!
Wathaurong Aboriginal Co-operative solved expense management headaches with Budgetly. Faster reconciliation and better …
Marymead Finance Team Saves One Day A Month On Admin
Read how Marrymead, an NDIS service provider, save one day a month on tedious administrative task with Budgetly.
RSPCA Tasmania no longer spend time chasing receipts by using Budgetly!
'If we hadn't implemented Budgetly, we'd still be chasing receipts!' Megan Rodger, Project Officer.
Frequently asked questions
What is expense management software for government and public sector organisations?
How does Budgetly support procurement compliance and approval frameworks?
Set thresholds that route above-limit spend to the right approver before the card is approved. Multi-level chains for high-value purchases. Auto-approve routine spend under threshold. Mobile push notifications for approvers. Escalation if not actioned within time limit.
Procurement rules become enforced rules in the system, not lines in a policy document nobody reads. Every approval decision is logged and exportable.
How does Budgetly help with ANAO and internal audits?
Can I set separate budgets for each program or grant?
Where is data stored?
How quickly can we get started?
How much does Budgetly cost for public sector organisations?
Built for the audit and procurement rules public funds can't afford to fail
Audit-readiness only works if every rule, every receipt, and every approval is enforced and logged by infrastructure you can trust.
Per-program policy enforced at the card network
Budget, supplier, category, and country rules are evaluated at the Visa network layer. Out-of-policy spend declines at the terminal — not in a report you read next month.
Full digital audit trail per transaction
Card used, merchant, amount, matched receipt, GST, program, and approver — timestamped and attributable. Export the full audit trail for any period, program, or cost centre in one click.
Multi-level approval chains, not approval in name only
Threshold-based routing, escalation rules, and procurement chains are enforced. No one person can create, approve, and execute a high-value transaction alone.
Role-based access for staff, finance, and program owners
Program owners, finance officers, approvers, and admins see only what their role requires. Role changes and permission updates are audit-logged.
APRA-regulated operator
Budgetly is APRA-regulated for its own financial activities. Card issuance and payments run through regulated banking partners on the Visa network.
Data hosted in Australia
Budget, transaction, and rule data are stored in AWS Sydney — ISO 27001, 27017, and 27018 certified infrastructure. Nothing leaves the country.
Get your programs off petty cash and shared cards in 14 days
See how public sector teams like Bawinanga Aboriginal Corporation save 38 hours a week and stay audit-ready by default.