Stop chasing petty cash and receipts across your programs
Employment services providers waste hours every week on petty cash runs, manual reconciliation, and chasing receipts from caseworkers. Budgetly gives every staff member their own card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your programs off petty cash in 14 days ➜
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Built for the way employment services providers actually work
From caseworker expenses to program-based budgets, Budgetly handles the spending workflows your field staff and finance team deal with every day.
A card for every caseworker
Issue physical or virtual cards to caseworkers, program managers, or support staff. No more petty cash, shared bank cards, or reimbursements.
Receipts captured at point of purchase
Caseworkers snap receipts on the mobile app the moment they spend on client supplies or program expenses. No more chasing paper receipts at month-end.
Real-time visibility across every program
See who spent what, where, and when across all your programs, sites, and funding streams. Spot overspending before it becomes a compliance issue.
Audit-ready reporting in one click
Generate transaction reports with matched receipts for government audits and funding acquittals instantly. No more manual spreadsheets or missing documentation.
Remove the admin burden from program spend
Employment services organisations managing multiple programs, caseworkers, and funding streams need real-time visibility, not month-end surprises. Budgetly replaces petty cash and manual processes with controlled cards, instant receipt capture, and one-click reporting. Quest Employment Solutions saved at least two full days a month on admin after switching to Budgetly.
Save days on admin every month
Quest Employment Solutions saved at least two full days a month on admin after switching from petty cash to Budgetly. Finance staff no longer queue at the bank to withdraw cash, and receipts are captured digitally instead of collected and scanned manually at month-end.
Watch the 10-minute demo ➜
Eliminate petty cash and get funds to staff instantly
Quest Employment Solutions previously had to withdraw cash from the bank with two approval signatures, then deliver it to multiple houses. With Budgetly, staff have their own cards and can access funds instantly when they need them. No more cash handling risk.
Watch the 10-minute demo ➜Get full transparency over program spend
Employment services providers need transparency across multiple funding streams and participant expenses. Budgetly gives finance teams real-time visibility over every transaction, with clear notes and categorisation. As Quest Employment Solutions found, traditional banks could not offer this level of transparency.
Watch the 10-minute demo ➜
Trusted by employment services providers across Australia
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Resources for Employment Services businesses
Resources
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Free staff induction checklist for Employment Services businesses. Cover day one essentials, policy review, and expense …
Expense Tracker Template for Employment Services industry
Free expense tracker template for Employment Services businesses. Track employee spending by category and plan quarterly …
Expense Process Audit for Employment Services industry
Free expense process audit for Employment Services businesses. Assess your workflows, find inefficiencies, and identify …
Most companies still manage spending the hard way.
Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.
Modern companies manage spending before it happens.
Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.
Frequently asked questions
What is expense management software for employment services?
Why should employment services organisations use specialised expense management software instead of manual processes or spreadsheets?
Employment services providers juggle multiple funding streams, site locations, and caseworker expenses, making manual tracking error-prone and inefficient. With Budgetly you gain:
- Budget allocation by program, team, or funding source
- Real-time spending visibility with Corporate Cards and Virtual Cards
- Simplified staff reimbursements through Employee Reimbursement Software
- Automatic receipt capture and matching via Digital Receipt Tracking
Quest Employment Solutions eliminated petty cash entirely and saved at least two full days a month on admin after switching to Budgetly.
What is the best expense management software for employment services in Australia?
The best solution for employment services should support program-based budgeting, automated reporting, and Australian tax compliance. Budgetly is built for Australian organisations, offering seamless integrations with accounting platforms and features like Invoice Approval Software and Accounts Payable Automation.
This combination helps reduce administrative overhead and ensures compliance with government and grant funding requirements. Quest Employment Solutions found that traditional banks could not offer the transparency they needed across multiple participants’ funds, but Budgetly delivered it.
How can Budgetly improve decision-making for my employment services organisation?
Budgetly gives managers and finance teams real-time visibility into spending across programs, teams, and locations. By consolidating all expenses into one dashboard, you can easily identify overspending trends and make data-driven adjustments.
Features like Accounting Automation and Digital Receipt Tracking ensure that transactions are recorded accurately, reducing human error and improving audit readiness. As Nick Sagade from Quest Employment Solutions put it, “With Budgetly, we have full transparency over what’s being spent.”
How much does expense management software for employment services cost?
How to get started with Budgetly for your employment services organisation?
Getting started is simple:
- Book a demo with the Budgetly team to see how the solution fits your program workflows.
- During onboarding, set up your program budgets, define spending rules per card, issue physical or virtual cards to caseworkers and support staff, enable mobile receipt capture, and connect your accounting system.
- Once live, caseworkers transact and capture receipts on the spot. Your finance team gets real-time dashboards and spend control across the entire organisation.
Quest Employment Solutions went from petty cash and bank queues to instant card issuing and real-time transparency, saving at least two full days a month on admin.
See how employment services eliminate petty cash across programs
10-minute recorded walkthrough. No commitment required.
Watch the 10-minute demo ➜