Stop guessing which project that $200 lunch was billed to
Consulting teams waste hours every week chasing receipts, splitting shared card transactions across engagements, and reconciling expenses to the wrong project. Budgetly gives every consultant their own card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your consultants off reimbursements in 14 days ➜
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Built for the way consulting teams actually work
From client dinners to interstate travel, Budgetly handles the spending workflows your consultants and finance team deal with every day.
A card for every consultant
Issue physical or virtual cards to each team member, partner, or contractor. No more shared corporate cards, reimbursements, or lost attribution.
Receipts captured at point of purchase
Consultants snap receipts on the mobile app the moment they spend. No more chasing paper receipts from client meetings at month-end.
Real-time visibility across every engagement
See who spent what, where, and when across all your projects and clients. Spot cost overruns before they eat into margins.
Audit-ready reporting in one click
Generate transaction reports with matched receipts for client billing and internal audits instantly. No more manual spreadsheets or missing documentation.
Take the guesswork out of project-level spend
Consulting firms managing multiple client engagements, travelling consultants, and variable project budgets need real-time visibility, not month-end surprises. Budgetly replaces shared corporate cards and manual spreadsheets with controlled cards, instant receipt capture, and one-click reporting. Bennett and Bennett saved a full day of admin each month after switching from spreadsheets to Budgetly.
Save hours on admin every week
Bennett and Bennett replaced their manual credit card and spreadsheet system with 23 Budgetly cards, saving a full day of admin each month. Staff no longer fill in spreadsheets, and the accounts team no longer chases missing receipts.
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Eliminate reimbursements and shared cards
Master Painters Australia NSW|ACT eliminated staff reimbursements entirely after switching to Budgetly. Staff no longer spend their own money on business expenses, and the finance team processes zero reimbursement claims per week.
Watch the 10-minute demo ➜Safeguard every client dollar
Consulting firms need complete audit trails for client billing and compliance. Budgetly creates a digital record for every transaction: the card used, the merchant, the amount, the matched receipt, and the project it was allocated to.
Watch the 10-minute demo ➜
Trusted by professional services businesses across Australia
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Most companies still manage spending the hard way.
Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.
Modern companies manage spending before it happens.
Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.
Frequently asked questions
What is expense management software for consulting businesses?
Why should consulting businesses use specialised expense management software instead of generic tools or spreadsheets?
Consulting operations often involve multiple projects, clients, internal and external teams, variable budgets, and frequent travel or client-related expenses. Spreadsheets and generic tools struggle to keep up with real-time tracking, project cost visibility, enforceable card rules, and mobile receipt capture. With Budgetly you gain:
- Real-time expense and budget tracking by project or client
- Budget allocation and spend control per engagement
- Controlled Corporate Cards or Virtual Cards for each consultant
- Seamless sync with your ledgers via the Xero Integration
Bennett and Bennett saved a full day of admin each month after replacing their manual credit card and spreadsheet system with 23 Budgetly cards.
What is the best expense management software for Australian consulting businesses?
The best solution for Australian consulting businesses should support AUD transactions and GST, handle project-based budgeting, enable mobile receipt capture during client meetings and travel, integrate with Xero, and provide full audit trails for client billing and compliance.
Budgetly meets these requirements with a unified platform built for Australia. Consulting-specific features include per-project budget controls, real-time visibility across all engagements, and audit-ready reporting. Smartscan Locators eliminated reimbursements entirely and saved significant time across the business after switching to Budgetly.
How does Budgetly help with client billing and project cost tracking?
Consulting firms need accurate cost attribution for every expense. Budgetly creates a complete digital record for every transaction: the card used, the merchant, the amount, the matched receipt, and the project or client it was allocated to.
Staff can tag transactions with project codes and cost categories directly in the mobile app. Your finance team can then generate project-level expense reports instantly, rather than spending days compiling manual spreadsheets for client invoicing.
Can I set separate budgets for each client engagement or project?
Yes. Budgetly lets you create individual budgets for each project, client engagement, or practice area with automated resets on your preferred schedule (weekly, fortnightly, or monthly).
You can also set spending rules per card, restricting categories (for example, no cash withdrawals or ATM access) and setting daily or transaction limits. This gives finance teams control without slowing down consultants in the field.
How much does expense management software for consulting businesses cost?
How to get started with Budgetly for your consulting business?
Getting started is simple:
- Book a demo with the Budgetly team to see how the solution fits your project workflows.
- During onboarding, define your project and client budgets, set spending rules per card, issue physical or virtual cards to consultants, enable mobile receipt capture, and connect your Xero account.
- Once live, consultants transact and capture receipts on the spot. Your finance team gets real-time dashboards and spend control across the entire practice.
Bennett and Bennett went from manual spreadsheets to full automation, saving a full day of admin each month.
See how consulting firms eliminate project expense guesswork
10-minute recorded walkthrough. No commitment required.
Watch the 10-minute demo ➜