Stop losing receipts between the paddock and the office
Agricultural businesses waste hours every week on reimbursements, bank debit cards, and manual reconciliation across remote sites. Budgetly gives every crew member their own card, captures receipts at the point of purchase, and syncs to Xero automatically.
Get your farm off reimbursements in 14 days ➜
Australia's favourite.
Trusted by organisations managing distributed teams and multiple budgets.
Built for the way agricultural businesses actually work
From field research to livestock operations and transport, Budgetly handles the spending workflows your crews and finance team deal with every day.
A card for every crew member
Issue physical or virtual cards to each driver, field worker, or site manager. No more shared bank cards, petty cash, or waiting weeks for the bank to issue a new card.
Receipts captured at point of purchase
Field staff snap receipts on the mobile app the moment they spend. No more sending in physical receipts at the end of each week or losing track of fuel and supply purchases.
Real-time visibility across every site
See who spent what, where, and when across all your farms, sites, and operations. Spot overspending before it becomes a problem.
Audit-ready reporting in one click
Generate transaction reports with matched receipts for BAS reviews and project audits instantly. No more manual spreadsheets or missing documentation.
Eliminate financial stress with smart spend management
Agricultural businesses managing multiple sites, seasonal staff, and remote operations need real-time visibility, not month-end surprises. Budgetly replaces bank debit cards and manual reimbursements with controlled cards, instant receipt capture, and one-click reporting. Blacksheep Trading saved days in administration each month after switching.
Save days on admin every month
Blacksheep Trading saved at least a couple of days each month by replacing bank debit cards with Budgetly. Each driver now has their own card, receipts are captured on the road, and the finance team no longer needs to visit the bank to set up cards for new staff.
Watch the 10-minute demo ➜
Eliminate reimbursements and bank card hassle
Arvensis Research replaced manual Xero expense claims with Budgetly cards, saving significant time compared to the old process. Staff no longer spend their own money and wait for reimbursement, and getting a card is no longer a complex bank process.
Watch the 10-minute demo ➜Protect funding and reduce risk
West Midlands Group replaced bank debit cards linked to their main account with Budgetly, greatly reducing risk exposure. Every transaction is tracked against project budgets in real time, making audits straightforward for this farmer-founded NFP.
Watch the 10-minute demo ➜
Trusted by agricultural businesses across Australia
Trusted by teams across Australia
Read verified reviews ➜Awards and recognition
Resources for Agriculture businesses
Case Studies
Arvensis Research eradicates complicated bank credit card processes with Budgetly
Arvensis Research replaced complicated bank credit card processes with Budgetly. Faster card issuance and simpler …
West Midlands Group move to complete expense automation with Budgetly!
West Midlands Group moved to complete expense automation with Budgetly. Better receipt tracking and regular feature …
Blacksheep Trading Removes Bank Debit Card Hassle With Budgetly
Read how Blacksheep trading saves hours in expense management and removes the hassle of bank debit cards with Budgetly.
Most companies still manage spending the hard way.
Finance teams are expected to control spending, but the tools they use were never built for it. Staff share corporate cards, receipts arrive weeks late, reimbursements are manual, budgets live in spreadsheets, and bookkeepers reconstruct reality after transactions occur.
Modern companies manage spending before it happens.
Instead of reacting to expenses after the fact, finance teams now control spending at the moment it occurs. Budgetly enables this shift. Spending rules, budgets, cards, and expense capture operate inside a single platform, giving finance teams live visibility and control.
Frequently asked questions
What is agriculture-focused expense management software?
Why should agricultural businesses use specialised expense management software instead of spreadsheets?
Spreadsheets cannot keep up with the dynamic nature of farm expenses. With multiple sites, seasonal staff, and varying suppliers, it is easy to lose track of costs.
With Budgetly you gain:
- Real-time spend tracking with the Expense Tracking App
- Controlled Corporate Cards and Virtual Cards for field workers and drivers
- Seamless sync with your ledgers via the Xero Integration
Blacksheep Trading went from manually reconciling bank debit cards to full automation, saving days of admin each month. As Duncan Lander put it, “Setting up the cards and accounts with the bank was a pain. Budgetly has saved me at least a couple of days each month doing this.”
What is the best expense management software for Australian agriculture businesses?
How can Budgetly improve decision-making for my agribusiness?
How much does agriculture expense management software cost?
Pricing depends on the number of users, transaction volume, and features needed. Budgetly offers affordable, scalable plans for small to medium businesses. You can combine it with modules like invoice management software and bill payments for a complete financial solution.
Get a Demo to see how Budgetly can help you manage your farm’s expenses efficiently.
How do I get started with Budgetly's agriculture expense management software?
Getting started is simple:
- Book a demo with the Budgetly team to see how the solution fits your operations.
- During onboarding, set up budgets per farm or site, define spending rules per card, issue physical or virtual cards to field staff, enable mobile receipt capture, and connect your Xero account.
- Once live, your crew transact and capture receipts on the spot. Your finance team gets real-time dashboards and spend control across the entire operation.
Blacksheep Trading went from bank debit card hassle to full automation, with virtual cards that can be turned on and off at the click of a button.
See how agricultural businesses eliminate field receipt chaos
10-minute recorded walkthrough. No commitment required.
Watch the 10-minute demo ➜