“We already recommend Budgetly to businesses like ours and will continue to do so!”
Kirk Peirce, Accounts Manager
Overview
At MCCC, they understand that choosing the right school is important and believe in the importance of educational research, using data-proven strategies and skills that have the biggest impact on student learning.
Taree Christian Community School used a staff reimbursement system as well as some company credit cards from the bank prior to Budgetly. Not having a solution like Budgetly came with several challenges:
- Chasing receipts: Tracking and chasing receipts was a problem with the reimbursements which could take hours. Tracking down the receipts of those with the credit cards could sometimes take days.
- Staff Experience: Staff reimbursements sometimes took longer than expected to process due to a combination of factors including chasing receipts, administration time, staff absences etc.
- Month End: The Taree campus staff dreaded the reconciliation process at month end due to the slow processes mentioned. It was often frustrating to get all the data in one space and obtain timely cooperation from staff when they needed to collect receipts.
How Taree Christian Community College stopped chasing receipts and streamlined their expense management.
Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.
With Budgetly’s preloaded cards, Taree Christian Community School staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts.
Example of the Budgetly app
Staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on project or location.
Example of Budgetly’s transaction view
Example of Budgetly’s real-time employee spending view
Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight.
Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets.
This easy process significantly reduces time, and finance teams can also leverage the following expense management functionalities:
- Cancel or freeze cards with a click of a button
- Instantly issue an unlimited number of Visa debit cards
- Set budgets to rollover or reset every fortnight
- Automatic reconciliation of each transaction
- Sync all transactions with Xero
- Generate easy and quick transaction reports for audits
Results
1. No more chasing receipts.
The app makes it so easy for staff to upload receipts at the point of purchase and even sends a notification. The receipt and transaction information is then instantly available for the finance team to review.
“Staff are not wasting as much time chasing up their receipts and it has been a brilliant time saver.”
Kirk Peirce, Accounts Manager
2. No more staff reimbursements.
Teaching staff are happy because they don’t have to spend their own money on business expenses. Office staff are happy because the time taken to process reimbursements has been reduced to zero hours per week. Closing the books is much quicker now!
“We didn't know there was a better way to do things. We found Budgetly and could see straight away it was a better solution.”
Kirk Peirce, Accounts Manager
3. Complete end-to-end expense management.
The Taree campus can easily issue cards, set spending rules, instantly top up budgets, track transactions in real-time, and reconcile into their accounting software. Everything is now in one spot.
“Our problems? Yes it did solve them and it's so much easier to manage now. I don't dread the reconciliation process any more.”
Kirk Peirce, Accounts Manager
4. Amazing support!
Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.
“The support is amazing. Everyone has been really helpful. From sales, to onboarding to account management. All ten out of ten!”
Kirk Peirce, Accounts Manager
For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo.
About Midcoast Christian Community School
At MCCC, they understand that choosing the right school is important. MCCC invite you to partner with them in raising and educating your child. MCCC look forward to hearing your child's story and meeting with you to discuss your child's future.
MCCC believe in the importance of educational research.
Their teachers are taught the data-proven strategies and skills that have the biggest impact on student learning. They believe that teachers are learners too, so they make sure they have the training they need to be effective. They have a teacher mentor program where experienced teachers work with colleagues in the classroom, providing feedback so that they continually grow. They are blessed with a very committed, talented, generous, well-qualified and hard-working staff. They all have a genuine heart for working with young people.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.