“Budgetly solved our issues. No one needs to spend out of pocket anymore.”
Colleen Jeffery-Court, CEO
Overview
Master Painters NSW Association Inc. is a not for profit industry association representing Painting and Decorating contractors and employers in NSW.
Since its foundation over 100 years ago, MPA has been an independent representative for firms and individuals conducting business in the Painting and Decorating industry. The Association aims to uphold high standards in trade craftsmanship and ethical business practices across various projects.
The not so easy!
Prior to Budgetly, Master Painters Association staff were being reimbursed, and having to go through the process of filling out expense forms and manually attaching receipts. The old way was problematic in that:
- Staff spending their own money on business expenses: Master Painters faced a moral quandary as their staff were shouldering business expenses that ideally should have been covered by the business itself, rather than relying on employees to use their own funds.
- Online purchasing issues: There was difficulties in managing online purchases, especially where a credit card was required to complete the transaction. They looked at getting traditional credit cards from the banks, but as they are a not-for-profit entity, the process was complex and very time consuming. Master Painters also use Xero and wanted a system that worked seamlessly with their financial program.
- Missing receipts: Despite having the expense form process already in place, Master Painters Association still encountered issues with delayed and missing receipts.
How Master Painters Association were able to quickly obtain corporate debit cards and manage their receipt tracking efficiently.
Budgetly prepaid corporate debit cards are available in both physical and digital formats. Staff can easily add their Budgetly virtual card to their mobile phone wallets for use at anytime and anywhere.
With Budgetly’s preloaded cards, Master Painters NSW & ACT staff can transact, capture their receipts and easily attach them to each transaction in the Budgetly App on their smartphones.
Budgetly’s expense management software automatically records the transaction details including the vendor name and transaction amount.
Example of the Budgetly app
Staff assign a cost category, can tag and add notes to their transactions in the App, making it easy to filter and review by administrators.
Example of the Budgetly app
Managers can allocate budgets for each card and set spending limits to avoid overspending. Budgets are also automated to reset or roll over every fortnight.
Requesting extra funds is hassle-free and approved by the click of a button by an administrator. Transactions are easily viewed and managed, giving administrators more control over business expenditure.
Example of Budgetly’s transaction view
Example of Budgetly’s real-time employee spending view
This easy process significantly reduces time, and finance teams can also leverage the following expense management functionalities:
- Cancel or freeze cards with a click of a button
- Instantly issue an unlimited number of Visa debit cards
- Set budgets to rollover or reset every fortnight
- Automatic reconciliation of each transaction
- Sync all transactions with Xero
- Generate easy and quick transaction reports for audits
Results
1. No more reimbursements!
Master Painters can now provide staff with the access and funds they need to make purchases anytime with transparency and confidence and our people are no longer spending their money and waiting to be reimbursed.
“Budgetly solved our issues. No one needs to spend out of pocket anymore.”
Colleen Jeffery-Court, CEO, Master Painters Australia NSW|ACT
2. Issue cards instantly.
Now, Master Painters can issue new cards in a few clicks, and pause/cancel cards from the platform directly should anyone lose or misplace a card.
“It's much faster for people out spending, and a much simpler way to do things”
Colleen Jeffery-Court, CEO, Master Painters Australia NSW|ACT
3. No more physical receipts.
Master Painters went from using a timely expense form process to having our staff making purchases efficiently and being prompted attach the receipt at the same time. No more searching for lost receipts!
“We no longer have to worry about collecting receipts manually through expense forms, and the integration with Xero is a huge plus”
Colleen Jeffery-Court, CEO, Master Painters Australia NSW|ACT
4. Support when it's needed!
Budgetly ensures that every customer receives unlimited complimentary telephone support, personalised 1-on-1 screen share video training, email assistance, and live chat support.
“Budgetly is always there, they are friendly, patient, and do a great job with after sales service and customer support”
Colleen Jeffery-Court, CEO, Master Painters Australia NSW|ACT
To learn more about Budgetly and how we can benefit your business, schedule a demo with us today, or watch a 10-minute recorded demo.
About Master Painters NSW Association Inc.
Master Painters Australia NSW|ACT is a not-for-profit industry association representing Painting and Decorating contractors and employers in NSW and ACT.
Since its foundation over 100 years ago, Master Painters Australia has been an independent representative and voice for firms and individuals conducting business in the Painting and Decorating industry. We continue to do this by engaging with numerous government consultative forums at both national and state levels. The Association also seeks to advance, encourage and recognise the highest standards of trade craftsmanship and ethical business practice in residential, strata, industrial, commercial and historical projects. We do this by providing members and consumers with up-to-date information, our Awards for Excellence program, employing apprentices, and by providing training and development opportunities through our registered training organisation.
A Member of Master Painters Australia has a range of resources available to them by way of access to business and qualification training courses, e-news bulletins, marketing credentials, and industry networking events.
About Budgetly
Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.