Overview

Earth Markets^® is a Southeast Queensland owned and operated by passionate foodies with years of industry experience. At Earth Markets^®, they believe their customers should have the very best, so they delightfully share their passion for food by offering the freshest quality fruit and vegetables with competitive pricing and second-to-none customer service.

Earth Markets have five accounts in total, one for the head office (senior leadership) and four for the individual stores. Each location came with it’s own challenges managing expenses.

Prior to Budgetly, each store manager had a bank card and would often take money from the till to buy essential, smaller items. The Earth Markets head office had it’s own challenges with attempting to manage recurring subscriptions, and larger purchases for the stores such as maintenance or repairs.

Challenges

• Petty cash: Having store managers handling petty cash comes with inherent risk – cash can be easily misplaced and reconciliation can reveal amounts are unaccounted for; creating a whole process that is incredibly tedious and manual for the Earth Markets team.
  
  

• Time spent reconciling: Using a combination of petty cash and bank cards, with not automation, required a time-consuming, manual process to feed everything into the Earth Market's accounting software. 
  
  

• Tracking receipts: Petty cash across four individual store locations meant that the receipt tracking and collection process was a lot of work. Store employees needed frequent reminders and receipts were often not easy to find, so reconciling them to individual transactions was more difficult.

Results

1. No more chasing receipts!

The Budgetly app makes it so easy for Earth Markets staff to upload receipts, and even sends them a notification. The receipt and transaction information is instantly available for the finance team to review, which makes an audit so much easier!

“We’ve saved thirty hours a month across our four stores, and an additional twenty hours a month for head office in bookkeeping time”

Tim Huett, CFO

2. No more petty cash

Cards can be issued to the Earth Market employees that need them and virtual cards are instant, making them perfect for casual team members that may only need to do a  few once-off purchases.

“I’m carrying zero risk in terms of record keeping, compliance and document management for ATO/ASIC; which is just amazing.”

Tim Huett, CFO

3. Happier employees!

Because of the risks involved with petty cash, it also meant more stress for everyone involved. All those risks and stressful situations are now gone, and the Earth Markets team are happier :)

“Our store managers & staff would still have to carry the stress of managing cash. The problem with cash is you can lose it, it has to be reconciled and verified etc... Simply tapping a card takes all of that away. 

Tim Huett, CFO

4. Ten out of ten support :)

Every Budgetly customer has unlimited free telephone support, 1 to 1 screen share video training email support and live chat support.

“We’ve had a lot of help whenever we’ve needed it, it’s been great!”

Tim Huett, CFO

How Earth Markets saved hours of time on finance admin and reduced stress for their employees!

Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.

With Budgetly’s preloaded cards, Earth Markets employees can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts. 
           

Support staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on tours or expense categories.

Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight. 

Example of Budgetly’s budgeting functionalities

Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets. 

Example of Budgetly’s budgeting functionalities

For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo. 

Earth Markets

Earth Markets^® is a Southeast Queensland owned and operated by passionate foodies with years of industry experience. At Earth Markets^®, they believe their customers should have the very best, so they delightfully share their passion for food by offering the freshest quality fruit and vegetables with competitive pricing and second-to-none customer service.

About Budgetly

Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.