Overview

Bawinanga is a progressive Aboriginal corporation based in Maningrida. Bawinanga represents and assist the 4000 Aboriginal people of the 32 homelands surrounding Maningrida in West Arnhem Land.

Their work is carried out in the context of people’s traditional lands, cultural practices, and languages.

To manage expenses, staff used Store Cards, Auspost Cards and some petty cash. These methods came with several challenges:

Challenges

• Manual administration burden: There was a lot of required journaling to document the expenses as well as who made the purchase. There was also a lot of time spent chasing receipts and other information for purchases. With over 200 employees, this was quite time-consuming.
  
  

• Lack of real-time visibility: Relying on an external company for the Store Cards meant that we had to wait until the end of the month for the transaction information to be sent to us. This caused further delays with our month-end process.
  
  

• Lack of ease in card issuance: Relying on an external company for cards also meant we were not in control of who we issued cards to and when. We were able to obtain store cards but this also took time. 

Results

1. No more missing transaction information

Budgetly’s easy-to-use mobile app allows receipts to be captured at the point of purchase as well as coding information entered and cut the time spent doing admin considerably. 

“We’ve saved money in terms of time we have gotten back. The frustration has gone and staff now have accountability to their spending.”

Deborah Jackson, Senior Finance Officer

2. Real-time visibility on all transactions

Transactions including information such as who spent the funds, where the funds were spent, the budget the funds have been spent from, the accounting coding information, the receipt and GST information is all available in real-time.

“We used to have to wait until the end of the month for this, however, it’s now all instantly available with Budgetly. We’ve saved a full ‘full-time’ employee each and every week.”

Deborah Jackson, Senior Finance Officer

3. Instant card issuance

With Budgetly, Bawinanga can issue cards to staff members at the click of a button. Virtual cards are issued instantly and physical cards are mailed out express post.

“We ultimately decided on Budgetly because with Budgetly we can issue virtual and physical cards.”

Deborah Jackson, Senior Finance Officer

4. Quick response and support

Budgetly’s onboarding and support team are readily available by phone or email. This ensures that all queries are dealt with as quickly as possible. 

“The support is 9/10!  There’s always room for improvement but the team are so easy to work with.”

Deborah Jackson, Senior Finance Officer

How Bawinange Aboriginal Corporation saved time on their expense management using Budgetly

Budgetly prepaid corporate debit cards are available in physical and digital formats, with virtual cards available instantly upon application. Staff can add Budgetly’s virtual cards to their mobile wallets and use them immediately in any location.

With Budgetly’s preloaded cards, Bawinanga Aboriginal Corporation staff can transact, capture their receipts using a smartphone, and upload them to the app. In addition, Budgetly’s expense management software automatically records transaction details such as vendor names and transaction amounts. 

Staff can also add notes to each transaction and assign them under categories and tags set by finance teams. This allows the team to easily filter and view relevant transactions based on project or location.

Finance teams can allocate budgets for each card and set spending limits to avoid overspending. Additionally, these budgets can be automated to reset or roll over every fortnight. 

Example of Budgetly’s budgeting functionalities

Requesting a money top-up is hassle-free on the app, and finance teams can approve them with a click of a button. In addition, all staff transactions can be viewed on the software, giving administrators more control over company budgets. 

Example of Budgetly’s budgeting functionalities

For more information on Budgetly and how we work for businesses, schedule a demo with us today, or watch a 10-minute recorded demo. 

Bawinanga Aboriginal Corporation

Bawinanga is a progressive Aboriginal corporation based in Maningrida. Bawinanga represents and assist the 4000 Aboriginal people of the 32 homelands surrounding Maningrida in West Arnhem Land.

Their work is carried out in the context of people’s traditional lands, cultural practices, and languages.
 

About Budgetly

Budgetly is an Australian prepaid corporate card and expense management software provider. We’re committed to making expense management easy for all companies and improving their expense processes. Our service is adopted by many NDIS providers, aged care providers, charities, and businesses across Australia.